Culture, Employment and Development in Academic Research Survey (CEDARS) 2023 privacy notice

We collate responses so that we only use the data in a way that cannot identify individuals and do not use the individual responses you make to the survey.

We do not use data collected through the survey to make decisions about individuals or to analyse information on an individual level.

All responses collected through the survey are stored by Jisc on our behalf. The responses are held securely by Jisc, the University of Surrey and Vitae.

Vitae will use the data collected from the survey to support the University of Surrey and produce national reports and may share the data with sub-processers working on its behalf. They will not identify any individuals in these reports.

No body, other than the institution, JISC or the research and development function of Careers Research & Advisory Centre Ltd (CRAC), will have access to that institution’s data or results, or is permitted to identify or publish those data or results, without the prior consent of the institution. Data from individual institutions will not be released by CRAC, Vitae, the Steering Group or its agents to any third party. Any persons making a Freedom of Information request to JISC will be directed to make their requests to individual institutions. Under the Freedom of Information Act, an institution can be asked to share its results, but not the underlying data. CRAC is not gazetted under the Freedom of Information Act and cannot be required to release data or results from individual institutions.

All the data we gather from the survey will be kept for 10 years after the survey closes, however we will remove any identifying information one year after the survey closes.

As an individual whose data we process (a data subject), you have certain rights in relation to the processing. Find detailed information about your rights as a data subject.

You have the right to:

• Withdraw your consent for us to process your personal data where we have relied on that consent as our basis for processing your data
• Ask us to confirm that your personal data is being processed and to access (i.e. have a copy) of that data as well as to be provided with supplemental information about the processing
• Request that we rectify any inaccuracies where the data we hold on you is inaccurate or incomplete
• Have your data erased by us, although in certain circumstances we may not be able to do this. The circumstances where this applies can be found in the guide to data subject rights information
• Restrict the processing of your personal data in certain ways
• Obtain your personal data for reuse
• Object to certain processing of your personal data.

If you would like to exercise any of your rights please contact doctoralcollege@surrey.ac.uk.

Details on university-wide measures surrounding IT security can be found in Our Data Policy Statement (PDF) (incorporating Information Security Policy).

Make a complaint

If you have any concerns about the way that we have handled your personal data please email the Data Protection team as we would like to have the opportunity to resolve your concerns.

If you’re still unhappy, you have the right to complain to the Information Commissioner’s Office (an independent body set up to advise on information rights for the UK) about the way in which we process your personal data.